Microsoft Project with Microsoft Office 2019
Course number: CGIMP40
In this course, you will expand your knowledge base and technical skills regarding Microsoft Project. Beginning with the basic concepts, you will walk through all of the functions that you’ll need in order to plan and manage a small to medium-size project, including how to level resources and capture both cost and schedule progress.
What You’ll Learn
- Project management as it applies to using Microsoft Project 2019
- Create a work breakdown structure
- Identify task types and relationships
- Define resources within a project
- Make work package estimates
- Create an initial schedule
- Create a resource-leveled schedule
- Create projects from templates, Excel files
- Create global templates
- Create formulas and graphical indicators
- Record a macro
- Format output and print reports
- Integrate multiple projects
- Set up a project with a calendar, start date, and scheduling method
- Manual scheduling vs. auto scheduling
- Manage multiple projects
- Create a master project list with shared resources
Target Audience
Novice and experienced project managers, managers, schedulers, and other project stakeholders who need to incorporate the discipline of project management with Microsoft Project 2019
Certification
This course helps you prepare for Microsoft Exam 74-343: Managing Projects with Microsoft Project 2019. You can take the exam at any Prometric IT Test Center.
Exam
Microsoft Exam 74-343: Managing Projects with Microsoft Project 2019
Accreditation
Post class completion, students can appear for Microsoft Exam 74-343: Managing Projects with Microsoft Project 2019.
Course Outline
Introduction to Microsoft Project
- How Project relates to the discipline of project management
- New features in Project 2019
- Navigate to the primary views available using the Ribbon
- Choose views that display task, resource, or assignment information
- Select table within views to change the information that is available to see and edit
- Relate the features of Project to the five steps for building a plan in Project
A Quick and Easy Overview of Managing with Project
- Create a new project and prepare it for data entry
- Enter project tasks
- Sequence the tasks
- Define resources
- Estimate task duration and assign resources
- Baseline the project
- Track project progress
Setting Up a Project
- Use multiple methods to create a new project from an Excel file and a SharePoint Tasks list
- Establish one or more calendars to constrain resource availability
- Configure Project to calculate the schedule from the Start Date forward or from the Finish Date backward
Manually Schedule vs. Auto Schedule
- Turn on Manually Schedule and Auto Schedule
- When to use Manually Schedule
- Limitations of manually scheduling
Creating a Work Breakdown Structure
- Build and use summary and subordinate tasks
- Use milestones
- Develop WBS Outlines
- Assign completion criteria
- Evaluate the WBS
- Use WBS templates
Identifying Task Relationships
- Types of task relationships
- Use various methods to create relationships
- Determine and display task sequence
- Use lag, lead, and delay
- New feature of Task Paths
Defining Resources within Project
- Define resource types
- Define individual resources that will be used on the project
- Record the cost(s) of using each type of resource
- Record the limit of availability for each type of resource by establishing a resource calendar and defining the maximum units of that resource
Making Work Package Estimates
- Enter estimates for duration and costs for each task
- Distinguish between task types and when each is appropriate
- Relationship between work, units, and duration
- How Effort-Driven scheduling is affected by work, units, and duration
- Assign tasks to resources using the Team Planner view
Creating an Initial Schedule
- Calculate float and identify a project’s critical path
- Identify task constraints
- Create milestones
- Use the Task Inspector to troubleshoot the initial schedule
Create a Resource Leveled Schedule
- Adjust a project schedule to account for limited people and other resources
- View the overall cost and schedule of a project
- Identify resources that have been over allocated for a project schedule
- Use multiple ways to adjust tasks and assignments to remove over allocation for any resource
Managing the Project
- Set a baseline
- Enter and track project performance data
- Apply different tracking methods
- Perform a variance analysis on a project
Formatting Output and Printing Reports
- Views
- Formats
- Sorting
- Filtering
- Grouping
- Custom fields
- Reporting
- Other file formats
Managing Multiple Projects
- Use common resources among multiple projects
- Link tasks between multiple projects
- Create a consolidated view of multiple projects
Advanced Topics
- Customize the Ribbon and the Quick Access Toolbar
- Customize WBS numbering
- Concepts of Formulas and Graphical indicators
- Purpose of the Global template and Organizer
- Use Task Deadlines
- Record a Macro
Summary
- Access the Office App Store
- What 74-343 Microsoft Project 2019, Managing Projects with Project 2019 exam covers and what is in the objective domain
Creating reports
- Examining basic and dynamic report types
- Designing dashboard indicator reports
- Building custom tables, filters and reports
- Creating Visual Report templates
- Automating reporting tasks via macros
Interacting with other applications
- Sharing data using the Timeline view
- Overview of collaboration features
- Employing import and export maps
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